Healthcare /Medical
Procurement Manager
Confidential - Healthcare Arm of prominent Saudi Business Group
About the role
Our Client, Healthcare Arm of prominent Saudi Business Group, is establishing Support Services Hub in Amman – Jordan is looking to hire Procurement Manager to be based in Amman – Jordan and reports to Supply Chain & Operation Excellence Director.
Interested candidates who meet the criteria can apply online or by forwarding their CVs directly to the below email address and put in the subject (Procurement Manager - Jordan)
vacancies@jordan-impact.jo
Summary:
Lead all procurement activity at the company, covering business procurement (medical devices and products purchased for resale to NUPCO, government and private hospitals) and non-business procurement (goods, services and capex needed to run the company), and the customs clearance of all imports into KSA. The role secures the best total value from suppliers, keeps supply reliable, gets shipments cleared fast and ensures every purchase.
complies with company policy, the Delegation of Authority, customs regulations and SFDA requirements.
Role & Responsibilities
Procurement Strategy & Governance:
1. Develop and execute the annual procurement strategy and category plans for business and non-business spend.
2. Own the procurement policy, PR-to-PO process and Delegation of Authority; enforce compliance and support internal and external audits.
3. Manage the procurement budget and deliver annual savings targets.
Business Procurement (products for resale):
4. Convert approved PRs from Supply Planning into POs in the ERP; approvals follow the Delegation of Authority.
5. Negotiate with manufacturers and principals on price, rebates, payment terms and Incoterms 2020.
6. Validate LC logistics terms with Finance and track open LCs to closure.
7. Coordinate with Regulatory Affairs to confirm SFDA requirements are met before ordering.
8. Support NUPCO and hospital tenders with supplier pricing, lead times and landed cost; apply local content requirements where relevant.
9. Own the E2E inbound tracker from PO to receipt confirmation; reconcile PO vs. receipt discrepancies with the Warehouse.
Non-Business Procurement (indirect goods, services & capex):
10. Source goods and services for internal departments: warehouse and facility services, MHE and spare parts, fleet and transport services, IT hardware and software, marketing, consultancy and office supplies.
11. Run RFQs and tenders with the minimum number of quotations required by policy; complete technical evaluation with the requesting department.
12. Manage service contracts and SLAs (rentals, maintenance, cleaning, security, outsourced services) and track renewals.
13. Execute capex purchases in line with the approved capex plan
Customs Clearance & Import Compliance:
14. Lead the Customs Clearance team to release air and sea shipments through Riyadh, Jeddah and Dammam ports of entry.
15. Ensure complete and accurate import documents (invoice, packing list, certificate of origin, AWB/BL, SFDA approvals) before shipment arrival.
16. Own ASN creation in the ERP and keep clearance status up to date in the E2E inbound tracker.
17. Ensure correct HS classification, duties and VAT; coordinate payments with Finance.
18. Appoint and manage customs brokers and freight forwarders against agreed SLAs and tariffs.
19. Minimize demurrage and port storage charges; resolve holds and inspections with ZATCA and SFDA.
Supplier & Contract Management:
20. Qualify new suppliers and own the Approved Vendor List and supplier scorecard.
21. Run structured, risk-based supplier performance reviews and corrective action plans.
22. Draft and manage supply agreements and price lists; define when a contract is required vs. a PO alone.
23. Resolve supplier disputes and claims; escalate per the Delegation of Authority.
Team Leadership
24. Lead, coach and develop the procurement team; set objectives and run performance reviews
What you'll bring
What you'll bring
Qualifications & Experience
· Bachelor's degree in Supply Chain, Business Administration, Engineering or Pharmacy.
· CIPS certification preferred.
· 8+ years in procurement, including 3+ years leading a procurement team.
· Experience in both direct (resale) and indirect (non-business) procurement.
· Experience managing import and customs clearance in KSA, preferably for SFDA-regulated products.
· Healthcare, pharmaceutical or medical device distribution in KSA/GCC preferred.
· Hands-on experience with an ERP purchasing module.
Preferred Skills & Competences:
▪ Negotiation and supplier management
▪ Contract and service-level management
▪ Spend analysis; advanced Microsoft Excel
▪ Knowledge of Incoterms 2020, Letters of Credit and SFDA medical device requirements
▪ Knowledge of KSA customs procedures, HS classification, duties and VAT
▪ Leadership and stakeholder communication
▪ Problem solving
▪ Fluent English and Arabic
KEY PERFORMANCE INDICATORS (targets set once baselines are measured):
Procurement savings
Negotiated savings vs. baseline price, business and non-business
PR-to-PO cycle time
Days from approved PR to issued PO
Supplier OTIF
% of PO lines delivered on time and in full
Spend under contract
% of spend covered by a valid agreement
PO compliance
% of spend with an approved PO before invoice (no PO, no pay)
Quotation compliance
% of non-business purchases with required quotations
Supplier quality
Claims or rejections per supplier, per quarter
Open LC / dispute ageing
Open LCs and supplier disputes past due date
Clearance lead time
Days from shipment arrival to customs release
Demurrage & storage cost
SAR paid per month in demurrage and port storage
Import document accuracy
% of shipments cleared without document-related holds